Guide to Showing Rental Properties
January 17, 2025
Securing a Resident Starts with a Good Showing
Showing rental properties requires professionalism, preparation, and attention to detail to make a great impression on your clients. Here’s a helpful step-by-step guide to help you navigate the process!
Access Instructions:
Create a detailed calendar entry with:
Furnished Properties:
Confirmation Protocol:
Remember: Your thorough preparation ensures a smooth showing experience for everyone involved. If you have any questions about specific situations, don't hesitate to reach out to the listing agent or property management company for clarification.
Before You Start: Essential Pre-Showing Steps
Property Availability Check
First things first - verify the property's status in the MLS. Look for the "A-ER" status, which indicates the property is available and can be shown by any licensed Nevada real estate agent.Client Qualification
Save time by asking these crucial questions before scheduling any showings:- What's their desired move-in date? (Remember, most property management companies only hold properties for two weeks after application approval)
- Do they have any pets? (If yes, verify pet policies and get pre-approval for large or unusual pets)
Scheduling the Showing
Contact the listing agent or property management company to:- Confirm current availability
- Check for existing applications
- Understand their application acceptance policy
Access Instructions:
- Electronic Lockbox: Use your phone application
- Manual Lockbox: Locate the code (check listing or contact listing agent)
- ShowingTime Properties: Submit request through the provided link
Documentation and Communication
Once the showing is confirmed:- Send your client a professional confirmation message including:
- Your name and company
- License number
- Property address
- Date and time of showing
Create a detailed calendar entry with:
- Client's name and phone number
- Appointment date and time
- Confirmation details
- Property address
Day of Showing Preparation
Essential Documents
Print these materials on showing day for the most current information:- Agent copy of listing
- Client copy of listing
- Application procedures
- Any relevant property management forms
Access and Special Considerations
For Gated Communities:
- Verify gate codes in advance
- Cross-reference with other listings in the community if unsure
- For guard-gated communities:
- Bring ID and business card
- Have MLS sheet ready
- Understand specific entry procedures for clients
Special Property Types:
Age-Restricted Communities (55+):- One resident must be 55 or older
- No occupants under 19 allowed
Furnished Properties:
- Confirm if full or partial furnishing meets client needs
Pro Tips for Success
Review application requirements thoroughly, especially if your client has concerns about:- Credit scores
- Income verification
- Pet policies
- Special circumstances
Confirmation Protocol:
- Call clients one hour before the appointment
- Request same-day confirmation
- Make it clear that no confirmation means assumed cancellation
Remember: Your thorough preparation ensures a smooth showing experience for everyone involved. If you have any questions about specific situations, don't hesitate to reach out to the listing agent or property management company for clarification.
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